Ed Davey MP is committed to respecting and protecting your personal data. This policy explains who Ed Davey MP is, what personal data (“Data”) he collects, how he uses it, information on your rights, and how you can contact him. The way Ed Davey MP is able to process personal data is governed by the General Data Protection regulations (GDPR) and Data Protection Act (DPA) 2018.
Who is collecting your data
Ed Davey MP is the Member of Parliament for Kingston & Surbiton. For the purposes of UK data protection law, Ed Davey MP is the Data Controller of all personal data sent to him by constituents in his capacity as the Member of Parliament for Kingston & Surbiton.
From 01 April 2019 elected representatives and prospective representatives (including police and crime commissioners) are exempt from paying a fee and registering with the Information Commissioner’s Office (ICO). For more information on this visit: https://ico.org.uk/for-organisations/in-your-sector/political/
How is your data collected, used and stored
When you contact Ed Davey MP seeking assistance with a casework issue, to ask a question about local or national policy issues, or any other matter related to her role as the MP for Kingston & Surbiton you will be asked for some personal data to enable her and her office to respond.
Ed Davey MP will only use your data for the purposes for which you provide it.
Ed Davey MP takes the security of your data extremely seriously. Your data will be stored on secure servers in a locked and protected environment. Access to your personal data will be limited to Ed Davey MP and his staff for the purpose of dealing with your query/case and maintaining office records.
Categories of Personal Data Collected
Personal data collected may include:
- Postal Address
- Email Address
- Phone Number
- Correspondence related to your query/casework
Who will your data be shared with
When taking up casework or policy questions on your behalf, it may be necessary for Ed Davey MP and his office to share the personal data you provide with government departments, local authorities and other public bodies. Ed Davey MP will only share as much information as is necessary to take your case forward.
Other than in the circumstances above, Ed Davey MP will not share your personal data with other organisations or individuals without your explicit consent.
How long will your data be kept
Ed Davey MP and his office will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Ed Davey MP and his office will retain your data for up to five years after your case has been closed in case you get in touch again.
The legal basis for processing your data
Under GDPR personal data can only be processed using a lawful basis defined in Article 6.
Ed Davey MP will process your data using the lawful basis of consent (Article 6(a))and Public Task (Article 6(e)). Your data will be retained under the legal basis of Legitimate Interests (Article 6(f)) for the purpose of managing constituents’ casework and policy concerns effectively.
Special Category Data
It may be the case that you disclose personal data classified as special category data under GDPR as part of your casework or policy concern. This may include information related to health, sexuality, race, ethnicity and religion. Under GDPR this data can only be processed using a lawful basis under Article 6 and a condition of processing defined in Article 9. Ed Davey MP will process such data under Article 6(a) (Consent) and Article 9(a) (Consent).
What your rights are
You have several rights in relation to your data and can choose how it is used. You can:
- Obtain copies of the data we hold about you (known as a “subject access request”)
- Request that we correct or update any data held about you
- Withdraw your consent and ask that we delete your data or restrict the ways in which we use your data
- Request that data you have given your consent for us to use is provided in an electronic format so it can be transferred to another data controller (known as “data portability”)
- Opt-out of receiving further communications from us via any medium at any time.
You also have the right to make a complaint directly to the Information Commissioner's Office. They can be contacted at: https://ico.org.uk/global/contact-us/ and concerns can be also logged via: https://ico.org.uk/concerns/.
If you would like more information on any of the above, or have any questions about this policy, then please contact our data protection representative by emailing firstname.lastname@example.org.
Updated: 28 February 2020